Subjects 22, 23 and 25: Asset Information, Strategy, Standards and Data Management

Asset Information, Strategy, Standards and Data Management responds to demand from industry for guidance to carry out better management of asset information. It is applicable to any organisation where physical assets are a key or critical factor in achieving its business objective and in achieving effective service delivery.

Asset information is a combination of data about physical assets used to inform decisions about how they are managed, both for short-term operational purposes and or long-term strategic planning.

The intended audience is the community of people responsible for the management and utilisation of information associated with assets. This group typically includes Asset Management, Engineering, Operations, Finance, and IT departments. However, it also recognises that the understanding of asset information management in an asset management context is an emerging discipline and it is therefore written to allow ‘non-practitioners’ to better understand the key features of good practice asset information management.

 

Version 1.1 October 2015

 

Buy SSG: 22, 23 & 25

 

With thanks to our sponsors of this publication.

                                   
                

 

Contents  
Acknowledgements  ii
1 INTRODUCTION TO SUBJECT SPECIFIC GUIDELINES
1.1 Purpose of the SSGs 
1.2 The SSGs in context 
1.3 SSGs and the issue of Complexity versus Maturity 
1.4 Further reading 

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2 INTRODUCTION TO THE ASSET INFORMATION SSG 
2.1 How to use this SSG 
2.2 What is Asset Information? 
2.3 Asset Information Systems 
2.4 Value of Asset Information 
2.5 Scope and Boundaries 
2.6 Target Sectors 
2.7 Target audience 
2.8 Definitions 
2.9 Data Quality 
2.10 Key Messages 
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3 GOOD PRACTICE APPROACH FOR ASSET INFORMATION MANAGEMENT 
3.1 Purpose and Structure 
3.2 Good practice approaches 
3.3 Key Messages 
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4 THE ASSET INFORMATION MANAGEMENT SYSTEM 
4.1 Assess and manage risks 
4.2 Collect or acquire information 
4.3 Receive, use, transmit and transform information 
4.4 Maintain information 
4.5 Comply with legal and other requirements 
4.6 Manage change 
4.7 Archival, retention and disposal of information 
4.8 Periodic Review and improvement of the information management system 
4.9 Key Messages 
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5 GOVERNANCE
5.1 Governance Processes 
5.2 Meta-information 
5.3 Responsibilities 
5.4 Key Messages 
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6 ASSET INFORMATION STRATEGY
6.1 What is an Asset Information Strategy? 
6.2 Why does an organisation need an Asset Information Strategy? 
6.3 Developing and Agreeing an Asset Information Strategy 
6.4 Implementing the Asset Information Strategy 
6.5 Updating the Asset Information Strategy 
6.6 Key Messages 

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7 STANDARDS, SPECIFICATIONS AND REQUIREMENTS 
7.1 Why is Asset Information needed? 
7.2 What Asset Information is needed? 
7.3 Considerations during requirements gathering 
7.4 The Asset Data Dictionary 
7.5 Key Messages

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8 INFORMATION LIFE CYCLE
8.1 Assess data 
8.2 Improve data 
8.3 Store data 
8.4 Utilise data 
8.5 Acquire new data 
8.6 Archive data 
8.7 Delete data 
8.8 Sustain data quality 
8.9 Key Messages 
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9 MONITORING
9.1 Data quality measures 
9.2 Targets 
9.3 Compliance 
9.4 Presentation of Measures 
9.5 Key Messages 
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10 AUDIT AND AUDIENCE 
10.1 Audit 
10.2 Assurance 
10.3 Key Messages 
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11 BENCHMARKING
11.1 Why benchmark? 
11.2 Benchmarking and change 
11.3 What is ‘Good Practice’? 
11.4 Assessment guidelines and maturity modelling 
11.5 Alignment with the IAM Self-Assessment Methodology Plus (SAM+) 
11.6 Asset Information Subjects for assessment 
11.7 Key Messages 

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12 THE ORGANISATION AND THE PEOPLE DIMENSION 
12.1 People 
12.2 Key Messages 
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13 PROCESS 
13.1 Key Messages 
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14 SOFTWARE
14.1 Getting the best from information technology 
14.2 Enterprise Architecture 
14.3 Information Architecture and the Data Dictionary 
14.4 Data Mastering Strategy 
14.5 The role of information technology in projects 
14.6 Key Messages 
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15 MANAGING CHANGE
15.1 Introduction 
15.2 What is to change 
15.3 Technology Considerations 
15.4 Assessing Options and creating a Business Case 
15.5 Preparing for the Change Programme 
15.6 Programme Management 
15.7 Creating the new Processes and Systems 
15.8 Commissioning and changes to Processes and Systems 
15.9 Culture Change and Change Management 
15.10 Key Messages 

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16 GLOSSARY OF TERMS 84
17 FURTHER READING
17.1 Bibliography 
17.2 Publications 
17.3 Useful web sites 

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