Creating an IAM Chapter
What is required to create a new Chapter?
- A Voting Member (Member or Fellow of the IAM): to initiate the new Chapter
- At least 6 active paying individuals and 6 organisations: to comprise the critical mass required for the organisation of a Chapter (typically, we would look for larger numbers but the main factor is whether the proposed Chapter is likely to be viable long term)
- Different sectors and an appropriate mix of members from asset owners, service providers, consultants, government and finance/insurance: the initial group must be a diverse representation, to support the fledgling Chapter and provide diverse inputs
- Evident commitment from sufficient individuals: to take up the key volunteer roles within the Chapter and understand the significant time and effort required
How is a new Chapter created?
- A request is made to IAM Centre for the initiation of a new Chapter
- IAM Centre confirms the critical mass requirement is met, and agrees the initial directors for the Chapter Executive group
- IAM Board agrees that an Organising Team can begin
- The Organising Team forms and communicates with members locally
- The legal entity is incorporated and the Chapter Executive signs an Agreement with IAM Centre
- The Chapter Executive prepares the Chapter Start-Up Business Plan
- The Chapter is announced and support is widely invited
- The Chapter Executive and Organising Team create a launch plan with support from an IAM Centre-appointed Start-Up Team (comprising an IAM Board Member and Office staff)
- An official launch event takes place
The role of IAM Centre
IAM Centre provides coordination and liaison as well as strategy and relationships with external bodies.
IAM Centre will attempt to prevent unwanted duplication and provide economies of scale for all Chapters, particularly central services such as the website, database and planning.
Legal and Constitution
Chapters are incorporated as legal entities to allow the Institute to make available its brand, knowledge, support structure and other resources, including goodwill.
Chapters are not subsidiaries of the IAM and sign an agreement with IAM Centre ensuring that all activities of all Chapters are aligned to the objectives of the IAM, and that governance of the Institute is transparent and seen to have been achieved.
The Chapter is to be directed and administered by volunteers who are not legally trained. As volunteers, it is essential that their time is spent productively with minimal administration. Although legal documents must be in place, elected and appointed Officers and legal directors should be able to operate the Chapter without legal training (seeking advice from IAM Centre wherever necessary).
The ‘Guide to the Constitution’ acts as a checklist for the directors on what is required of them during the year. It is deliberately organised to dovetail with the activities of IAM Centre. For example, the Chapter is required to hold an AGM in sufficient time such that it can be announced at the AGM of the IAM that all Chapters have done so and that their accounts and other governance are in order.